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Undergraduate Medical Education Clinical Rotations

We receive requests from many different schools and students on a daily basis. Please use the following table to determine the most appropriate route for submitting a clinical rotations request.


Student Type

High school or college student

Enrolled in a Nursing or Allied Health Program

Enrolled in a medical school, NP program, PA program or residency Program

Department

Cascades East AHEC

Clinical Practice and Professional Development (CPPD)

Medical Education
(CME, UME, GME)

How to submit a request

Online

Online

Online

Who submits a request

The student themselves

The clinical rotations coordinator at the students’ school or program

The clinical rotations coordinator at the students’ school or program

 

 

All requests must be submitted by the school’s clinical rotation coordinator via MyClinicalExchange.com.
We no longer process requests received via email or voicemail. Thank you.

The UME Department (Clerkship) at St. Charles Health System serves as the central hub for processing, coordinating and scheduling clinical rotations for second-, third- and fourth-year medical students, physician assistant students, and nurse practitioner students at hospitals, clinics, and private practices throughout Central Oregon.
St. Charles hospitals and clinics serve as primary training sites for our state’s two medical schools: Oregon Health and Science University (OHSU) and Western University of Health Sciences College of Osteopathic Medicine Pacific Northwest (COMP-NW), as well as for Oregon AHEC Scholars.

In addition to St. Charles’ hospitals and clinics, we facilitate placement of students at numerous private practices, federally qualified health centers (FQHCs), school-based health centers, and volunteer clinics across the region.

University clinical rotation coordinators may submit requests to St. Charles on behalf of their students using the www.MyClinicalExchange.com cloud-based software platform.
Preceptors (teachers of medical students) work with over 200 students per year to ensure they are “residency-ready” by focusing on the AAMC’s 13 Core Entrustable Professional Activities as well as the American Board of Medical Specialties/Accreditation Council for Graduate Medical Education’s Core Competencies.

Core Competencies

  • Practice-based Learning and Improvement: Show an ability to investigate and evaluate patient care practices, appraise and assimilate scientific evidence and improve the practice of medicine.
  • Patient Care and Procedural Skills: Provide care that is compassionate, appropriate and effective treatment for health problems and to promote health.
  • Systems-based Practice: Demonstrate awareness of and responsibility to the larger context and systems of health care. Be able to call on system resources to provide optimal care (e.g. coordinating care across sites or serving as the primary case manager when care involves multiple specialties, professions or sites).
  • Medical Knowledge: Demonstrate knowledge about established and evolving biomedical, clinical and cognate sciences and their application in patient care.
  • Interpersonal and Communication Skills: Demonstrate skills that result in effective information exchange and teaming with patients, their families and professional associates (e.g. fostering a therapeutic relationship that is ethically sound, uses effective listening skills with non-verbal and verbal communication; working as both a team member and, at times, as a leader).
  • Professionalism: Demonstrate a commitment to carrying out professional responsibilities, adherence to ethical principles and sensitivity to diverse patient populations.

Clinical rotation requests for visiting students

St. Charles hosts visiting medical students, NP and PA students, many of whom are from or have strong personal ties to the region and who plan to return to Central or Eastern Oregon to practice after completing residency, fellowships, or other training.
Visiting Students with an interest in participating in clinical rotations in the region should follow the recommended process below:

  • Contact your Clinical Rotations Coordinator and determine if your school has either an academic affiliation agreement or a placement letter of agreement (PLA) with St. Charles Health System. An agreement must be fully executed and in place before a request may be submitted.
  • St. Charles may request a clinical rotation fee to help subsidize the cost of hosting visiting students. The fee may range from a per student per week to a per student per term fee.
  • Once an agreement has been fully executed (signed by both the school and St. Charles), the university clinical rotations coordinator will log on and submit a request through the www.MyClinicalExchange.com portal. Clinical Coordinators may request either core or elective rotations, a specific hospital or clinic site, preceptor and date range.
  • St. Charles will receive the request through the database, and respond within the platform. Submission of a request does not guarantee placement or scheduling. St. Charles reserves the right to prioritize students of Oregon-based medical schools ahead of visiting student requests.
  • University Clinical Rotation coordinators may be asked to either attest to or upload documentation that verifies the students’ negative background check, immunization records, good standing within their academic program, and other related materials.
  • Once the required documentation has been submitted and processed, St. Charles may confirm or decline a request based upon availability. In some cases, St. Charles may propose either a different date range or a different rotation within the originally requested date range in an effort to accommodate a student’s request.
  • Visiting students whose clinical rotations are accepted and confirmed are expected to comply with all St. Charles rules and regulations, and to be fully engaged participants in the health system’s culture of learning. Attendance is required by medical students, NP students and PA students at weekly Interprofessional Education (IPE) didactic lectures, which are held nearly every Wednesday from 4 to 5 p.m. in Conference Room D in the Bend hospital’s Center for Health and Learning.
  • Visiting students are responsible for arranging and paying for their own housing during their clinical rotations. Accommodations can be expensive and difficult to find in Central Oregon. Contact the OHSU Office of Housing for availability or recommendations.

Participation and performance expectations

In addition to full and engaged participation in the clinical rotation, the educational experience at St. Charles includes mandatory attendance at weekly Grand Rounds, Interprofessional Education (IPE) lectures and discussions, clinical conferences and committee meetings, as well as volunteering at health-related events within the community.
Medical, physician assistant and nurse practitioner students are often invited by the Cascades East Area Health Education Center (AHEC) to speak with college, high school, and middle school students about their journey to medical school as part of a Health Occupations program or summer camp program.

Teaching as learning

Students may be assigned a topic on which to produce and present either a PowerPoint, research paper, or a case study to the other students and preceptors in their cohort. Students are responsible for compiling and presenting his/her own research in the best educational format suited to their subject matter, using the most current evidence-based sources available.
Students may also be assigned to write a needs assessment for a Continuing Medical Education activity, which will be due for submission to the St. Charles Clerkship Specialist by the end of their rotation.

Support for research and academic assignments is available through the St. Charles Medical Library, which can be reached at library@stcharleshealthcare.org.